February 1, 2014
To the Families of our Seton Hall University Resident Students:
The Department of Housing and Residence Life at Seton Hall University wants you to know the 2014-2015 Room Selection process, begins today, February 1st, 2014. Students who wish to return to housing may submit their $325 non-refundable room reservation deposit and complete the roommate survey. These are the first steps in the Room Selection process. Students must meet all deadlines and complete all necessary steps in the process to be eligible to participate in room selection which begins the week of April 1st, 2014.
This is an exciting time for your student and we are sharing this information with family members, since you are our partner. Spaces are limited and demand for housing has been greater in the last several years. Should demand for 2014-2015 exceed available spaces, students who deposit and apply on time will be placed on the Housing Wait List in lottery number order and placed before students who deposit late. Any student who deposits after the deadline (February 28th, 2014) will be placed on the Wait List and be assigned as spaces become available. Wait List assignments are based on distance of home address from campus and date of deposit received.
Below is a brief informational checklist for Room Selection 2014-2015. Please ask your student to watch their SHU Email account throughout this process and for critical information regarding Room Selection. To keep in the loop, please like us on Facebook or follow us on Twitter – @SetonHallHRL.
RESOLVE BALANCE – Prior to February 28th: Make sure all balances are cleared and there are no holds on the student’s account. If there is a balance on the account, the student will not be permitted to make a room deposit or participate in Room Selection. Students can check their hold status on Banner Self-Service.
SUBMIT $325 ROOM RESERVATION DEPOSIT – February 1st-28th: The non-refundable room deposit of $325 is required and may be paid online 24 hours a day or in person in the Bursar’s office in Bayley Hall during business hours. Students who wish to be a part of the Room Selection process must submit their room reservation deposit no later than 11:59pm on February 28th, 2014. Please note: All credit card and electronic check payments must be made online through the “Pay Your Housing Deposit” link on the Housing & Residence Life website (http://www.shu.edu/offices/housing-residence-life/forms.cfm).
o Students who submit a room reservation deposit on time and complete a roommate survey, will have their Priority Points calculated and be given a lottery number (Priority Points is the values-based system that Housing & Residence Life uses to determine lottery order for the room selection process.)
o Students who submit a room reservation deposit late (after 11:59pm on February, 28th, 2014) will not have Priority Points calculated, will be ineligible to participate in the Room Selection process and will be depositing to our Housing Wait List.
COMPLETE ROOMMATE SURVEY (formerly called Housing Application) – February 1st-28th: After submitting the Room Reservation Deposit, students complete the Roommate Survey online. Students who apply during this time frame will have their Priority Points calculated and be eligible to participate in the Room Selection process. As noted above, students whose deposits and surveys are received after 11:59pm on February 28th will be placed on the Housing Wait List and will be assigned when a room becomes available based on distance of home address from campus and date of deposit received. Please note: students who have a balance or registration hold on their account will not be permitted to complete a housing application until their account is cleared.
o Submission of the Roommate Survey means the student acknowledges and agrees to abide by the terms and conditions listed in the Housing License Agreement. This year’s License can be viewed on http://www.shu.edu/offices/housing-residence-life/forms.cfm.
SELECT ROOM ASSIGNMENT – Beginning April 1st: Students who meet all Room Selection deadlines will participate in an Online Room Selection process to select their rooms for the 2014-2015 academic year. We will send more information directly to eligible students on how the process moves forward, including specific dates for living learning communities such as Sophomore Discovery Program and Turrell Manor Servant Leadership, throughout the spring semester.
After students submit their housing deposit and roommate survey, we are encouraging them to begin conversations with their peers about potential roommates and housing arrangements. We believe families are also an important part of this conversation. Different residence halls offer different living experiences and you can help your student to make good decisions that will enhance their experience at Seton Hall. Choice of roommates is also important to assure a good match in terms of living style and study habits. Your student may also wish to apply for one of our specialized living-learning communities which require a supplemental application in addition to the housing deposit and standard housing application. For more information on our residence halls and these communities, please visit www.shu.edu/go/housing.
It is our hope that this process will run smoothly for your student and that, with your help, your student will find a place to call Home at the Hall. If you or your student have any questions about the information contained in this letter, please call us at (973)761-9172 or email SHUHOUSING@SHU.EDU. You may also find us on Facebook at www.facebook.com/SetonHallHRL or Twitter @SetonHallHRL.
Cheryl Lynn Janus
Assistant Director – Housing Operations & Marketing