Outlook 2013 allows you to create and share personal contact groups (aka distribution lists). You can use the contact group to email multiple people without having to add each name individually each time you want to send an email.
- Open Outlook 2013 and on the Navigation bar, click People.
- From the Navigation Ribbon at the top of the screen click on Home > New Contact Group
- In the Name box, type the name for the group.
- Click Add Members to begin adding people to the group. You can choose to add people from:
- Your personal Outlook Contacts
- The SHU directory in the Address Book
- Create a New E-mail Contact
Click Save & Close once you have finished adding people to the group.
Optional – if you only have small number (<10) of new e-mail contacts to enter, select New E-Mail Contact and a small window will open. Enter in the name of the contact and the email address then click OK. You will need to enter each new contact separately.
Optional – if you have a large number (>10) of contacts to enter you will want to import the .csv contact list to your Outlook Contacts before you add members to the Contact Group. Please see instructions from Microsoft on how to import contacts.
- You can now use the new Contact Group when sending emails. Click Mail on the bottom Navigation bar. Then click New Email. In the To field you have two options:
- Start typing the name of the group and Outlook will autofill it in.
- Click To, then select Contacts from the drop-down menu; enter the contact group in the search field and click Go. Double-click on the contact group to add to the To field and click OK.
Download an illustrated PDF guide.