Letter to Families about Room Selection 2012-2013

To the Families of our Seton Hall University Resident Students:

Happy New Year from the Department of Housing and Residence Life at Seton Hall University! We will begin the 2012-2013 Room Selection process on February 1st, 2012. That is the first day on which students, who wish to return to housing, may submit their $325 non-refundable room reservation deposit and apply for housing. This is the first step in the process of applying for University housing. Students must meet all deadlines and complete all necessary steps in the process to be eligible to participate in room selection which begins the week of March 30th, 2012.

This is an exciting time for your student and we hope by sending information home to family members, you can become a partner in preparing them for this process. Spaces are limited and demand for housing has been greater in the last several years. Should demand for 2012-2013 exceed available spaces, students who deposit and apply on time will be placed on the Housing Wait List in lottery number order and placed before students who deposit late. Any student who deposits after the deadline (February 17th, 2012) will be placed on the Wait List and be assigned as spaces become available. Wait lists assignments are based on distance of home address from campus and date of application received.

Below is a brief informational checklist for Room Selection 2012-2013. We have also included a handy quick reference checklist for your refrigerator. We will send more information directly to students after the start of the spring semester and highlight Room Selection in our next episode of Hall Housing Happenings (if you wish to sign up to receive this parent video blog, please email us at SHUHOUSING@SHU.EDU.)

 RESOLVE BALANCE – Prior to February 1st: Make sure all balances are cleared and there are no holds on the student’s account. If there is a balance on the account, the student will not be permitted to apply for housing. Students can check their hold status on Banner Self-Service.
 SUBMIT $325 ROOM RESERVATION DEPOSIT – February 1st-17th: A room deposit of $325 is required and may be paid online 24 hours a day or in person in the Bursar’s office in Bayley Hall during business hours. Students who wish to be a part of the Room Selection process must submit their room reservation deposit no later than 11:59pm on February 17th, 2012. Please note: All credit card and electronic check payments must be made online through the “Pay Your Housing Deposit” link on the Housing & Residence Life website (http://www.shu.edu/offices/housing-residence-life/forms.cfm). Seton Hall University will accept Visa, MasterCard, or American Express for the housing deposit only. Also, beginning in 2012-2013, the housing deposit will no longer be refundable.
o Students who submit a room deposit on time will be able to complete a housing application, have their Priority Points calculated and be given a lottery number (Priority Points is the values-based system that Housing & Residence Life uses to determine lottery order for the room selection process.)
o Students who submit a room deposit late (after 11:59pm on February, 17th, 2012) will not have Priority Points calculated, will be ineligible to participate in the Room Selection process and will be depositing to our Housing Wait List.
 COMPLETE HOUSING APPLICATION – February 1st-17th: After submitting the Room Reservation Deposit, students complete the Housing Application online. Students who apply during this time frame will have their Priority Points calculated and be eligible to participate in the Room Selection process. As noted above, students who apply for housing after 11:59pm on February 17th, will not have Priority Points calculated, will be placed on the Housing Wait List and will be assigned when a room becomes available based on distance of home address from campus and date of application received. Please note: students who have a balance or registration hold on their account will not be permitted to complete a housing application until their account is cleared.
o Submission of the Housing Application means the student acknowledges and agrees to abide by the terms and conditions listed in the Housing License Agreement. This year’s License can be viewed on http://www.shu.edu/offices/housing-residence-life/forms.cfm.
 SELECT ROOM ASSIGNMENT – Beginning March 30th: Students will participate in an Online Room Selection process to select their rooms for the 2012-2013 academic year. We will send more information directly to eligible students on how the process moves forward, including specific dates for living learning communities like Sophomore Discovery Program and Turrell Manor Servant Leadership, after the start of the spring semester.
After students submit their Housing Applications, we are encouraging them to begin conversations with their peers about potential roommates and housing arrangements. We believe families are also an important part of this conversation. Different residence halls offer different living experiences and you can help your student to make good decisions that will enhance their experience at Seton Hall. Choice of roommates is also important to assure a good match in terms of living style and study habits. Your student may also wish to apply for one of our specialized living-learning communities which require a supplemental application in addition to the housing deposit and standard housing application. For more information on our residence halls and these communities, please visit www.shu.edu/go/housing.
It is our hope that this process will run smoothly for your student and that, with your help, your student will find a place to call Home at the Hall. If you or your student have any questions about the information contained in this letter, please call us at (973)761-9172 or email SHUHOUSING@SHU.EDU. You may also find us on Facebook at www.facebook.com/SetonHallHRL.
Sincerely,

Cheryl Lynn Janus
Assistant Director – Housing Operations & Marketing

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Online Room Selection Video

April is the time to choose your room online!

Want to see how the process works? Watch our short demo video:

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Summers are Sunnier in South Orange!

Taking classes this summer? No better way to spend your time than living on campus! With it’s easy accessibility to NYC and the Jersey Shore, Seton Hall Housing is a great location to spend your summer.

Apply now for summer housing through the online Housing Application http://www.shu.edu/offices/housing-residence-life/housing-application.cfm and make sure to click on the Summer term.

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Safety tips from an RA

Resources:

  • Keep these phone numbers in your cell phone in case of emergency:
    • SHU Public Safety: (973)761-9300
    • S.O.P.D: (973)763-3000
    • SHU Sexual Assault Response Team (SART): 1-877-655-7278
  • Call Public Safety for use of the CASE van or the Emergency Security Escort Service.
    • CASE: Campus Area Security Escort is available daily between the hours of 5pm and 2am.  This escort service was designed to provide a safe transportation alternative for those traveling the streets around campus in the evening hours and is available for one-way transportation only.  Those wishing to use the CASE van should respond to the Public Safety building and request a ride at the service window.
    • Security Escort Service: Public Safety provides emergency 24 hour Escort Services within the confines of the main campus.  Request for escorts are made by contacting Public Safety.  This service is available to all members of the SHU community.
  • Take a defense course so you can protect yourself in case of emergency.
    • RAD: The Rape Aggression Defense course is a self defense program designed to empower women by educating them about risk awareness, risk avoidance, risk recognition, and risk reduction.  RAD is an intensive program that utilizes martial arts as a practical means of defense in a variety of circumstances.  This class is open to all female students, employees, staff and faculty who will receive training and instruction manuals at no cost.  If you have any questions regarding the program, please email Sergio Oliva at Sergio.oliva@shu.edu or contact him at (973)275-2814.
  • Be aware of the Blue Light Emergency Phones
    • There are 27 blue light emergency phones located on campus.  Pressing the black button on these boxes will connect the caller with Public Safety immediately whereas pressing the red button will connect the caller directly to the S.O.P.D.  A map of phone locations is available at http://www.shu.edu/offices/public-safety-emergency-phones.cfm

Self Protection:

  • Do not walk alone on or off campus after dark.
  • If you must walk alone:
    • Do not listen to headphones.
    • Do not text and walk.
    • Have your cell phone ready to dial 911 in case of emergency.
    • Be aware of your surroundings.
  • Do not walk off with strangers, even if they are asking for your help.  If they need help, advise them to call public safety.
  • If being threatened with a weapon, use your best judgment regarding whether to comply or fight.
  • If you are able to yell for help, do so.
  • Inform someone that is not with you of where you are going and inform them again when you get there so that somebody is aware of your whereabouts.
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Break Housing Information

All Residence Halls except for Xavier Hall, Turrell Manor, and Ora Manor will close on November 24, 2010 at 10:00 AM and will reopen Sunday, November 28, 2010 at 2:00 PM for Thanksgiving Break. The Break Housing sign up process has changed this year, so make sure you read this email thoroughly.

You should plan not to be on campus since we have a limited number of beds available for those seeking a room over break, therefore Break Housing Applications will only be approved for those with extenuating circumstances. Break Housing is NOT GUARANTEED and to be eligible for accommodation, you MUST follow the process and deadline schedule below, as NO EXCEPTIONS will be made.

The Break Housing Process:

  • Where to apply: Log onto PirateNet, click on the Offices and Services tab, and then click on “Access your Housing Profile.”  The Break Housing Application can be found on the sidebar of your Housing Profile.
  • Who may apply: Students who need housing for the break and have exhausted all other alternatives.
  • Who needs approval: Break Housing Applicants must receive approval from the Xavier, Ora, or Turrell Residence Hall Director (RHD) prior to break via email. If you do not reside in one of the halls which will remain open, it is YOUR responsibility to find a friend of the same gender who will allow you to use their room.  If you are denied Break Housing, you must vacate when the residence halls close.

Break Housing Due Dates:

  • Wednesday, November 3, 2010: Break Housing Application becomes available via your Housing Profile on PirateNet.
  • Friday, November 12, 2010: Break Housing Application will close. No late submissions will be accepted!
  • Monday, November 15, 2010: Break Housing Applicants without a room to stay in over break will be notified of approval status by RHD via email.
  • Wednesday, November 24, 2010 at 10:00AM: Halls (except Xavier, Ora, and Turrell) close for Thanksgiving break.  All students NOT approved, must vacate!
  • Sunday, November 28, 2010 at 2:00PM: Halls re-open. Dinner will be the first meal served.

Break Housing is NOT GUARANTEED so, please consider these back-up options prior to applying:

  • Find a friend to stay with in the local area
  • Look up hotels to stay at in the area (if we are unable to accommodate you)
  • Find alternate modes of transportation
  • Carpool with others (you can post ride requests on your FaceBook page)
  • Meet family halfway

If you have any questions about Break Housing, please email SHUHousing@shu.edu, or contact your Residence Hall Director.

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After the Fire Program

Join us for the “After the Fire” program at 7pm in NcNulty Amphitheater this Sunday October 3rd. Alumna Jen Nelson will speak about what she learned as a freshmen living in Boland Hall on January 19, 2000. COMPASS event and earn credit toward priority points.

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Seton Hall’s response to this past weekend’s incident

From Student Affairs
We are all shocked, outraged and saddened by the events of this past weekend.  A criminal act took a young life, and left a deep scar on the University community.  In the aftermath of these tragic events, my staff and I are working hard to meet the needs of all of our students.  I wanted to give you an update on some of the latest developments.

Specific initiatives undertaken by the University related to student safety include:
Redirected SOPD foot and vehicle patrols to zones adjacent to the University
Increased SHU security patrols on the campus perimeter
Expanded use of security cameras
Expanded CASE van service from 5pm until 2am, Monday through Friday.
Expanded SHUFly schedule:

Monday through Wednesday        7:40am until 2:00am
Thursday and Friday                        7:40am         until 2:30am
Saturday                                1:00pm until 2:30am
Sunday                                12:30pm until 2:30am

http://www.shu.edu/offices/services/parking-services-shufly.cfm

Let me also take this opportunity to repeat our advice about safety:
Walk in groups when off-campus or utilize campus or public transportation.
Always be aware of your surroundings and carry a cell phone.
Immediately report any concerns to SOPD (973.763.3000) or Public Safety 973.761.9300).

I also want to remind all students of the availability of Counseling Services, located on the 2nd floor of Mooney Hall.  Counseling Services, Residence Life staff, and all other Student Affairs staff may be reached 24/7 through Public Safety at 973.761.9300.

Please do not hesitate to reach out to any of us for assistance.

Also, if you wish to travel to Jessica Moore’s funeral services, please read below:

From Student Affairs

Funeral Services for Jessica Moore will be held Saturday, October 2nd in Virginia.

Busses will leave campus between midnight and 1am, Saturday, arriving at Virginia State University for breakfast, and then onto the J. M. Wilkerson Funeral Establishment, Petersburg, VA, for the Funeral Service at 11 a.m.

Busses will depart for SHU immediately following the service.

Seating is limited

Students may secure a seat on the bus by coming to the Ticket Office on the first floor of the University Center, with their SHU ID, no later than Noon, Thursday, September 30th.

The family requests that students wear SHU colors.

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Siren & Pirate Alert test this Wednesday at noon

This Wednesday, September 29th at noon, the university will be conducting a test of the emergency alert siren.  The test of the siren will be followed by a test of the Pirate Alert electronic emergency notification system.

Please note this will only be a test.

If an actual emergency were to take place, it’s important to know what to do:

1. Get inside – anywhere. Run into the closest building.

2. Lock or barricade yourself in a room.

3. Quietly monitor the University’s web site or Pirate Alert for further information.

For more information on emergency preparedness, please check out the siren’s website.

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Hall Council elections Monday September 20th

Don’t forget to vote for your hall council representatives on Monday September 20th.  For more information, contact your Residence Hall Director.

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Housing & Residence Life sponsors film screening Sept 23rd

As the kick off film in the Core Film Series for the Journey of Transformation Course, Housing and Residence Life along with the Center for Vocation and Servant Leadership and the Core Curriculum Committee are sponsoring the screening of THE HUMAN EXPERIENCE documentary on Thursday September 23rd at 7pm.  Also showing on September 24 at 1 p.m.  Doors open 30 minutes prior to start.

Screenings are in the Main Lounge of the University Center.

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